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Les Thermes de Saint-Gervais Mont Blanc

Privacy & personal data protection policy for “candidates”

The purpose of this Privacy & Personal Data Protection Policy

 

To respect your Privacy and your Personal Data

The TSGMB (Thermes de Saint-Gervais Mont Blanc), aims to be an exemplary corporate citizen. We attach great importance to the principles of honesty and transparency and we are committed to establishing a strong and lasting relationship with all candidates and future employees, based on trust and mutual interest. Part of this commitment involves the safeguard and respect of your Privacy and your Personal Data.

Consequently, it is essential for us to inform you of our “Candidate Policy”, our Personal Data Privacy & Protection Policy that concerns you.

 

Our commitments :

  1. We respect the privacy of your Personal Data and your choices.

  2. We integrate the protection of your Personal Data and IT security into all our projects.

  3. We integrate the protection of your Personal Data and IT security into all our projects.

  4. We integrate the protection of your Personal Data and IT security into all our projects.

  5. We are actively committed to protecting the confidentiality and the security of your Personal Data. We select our service providers for their thoroughness and professionalism.

  6. We commit to being open and transparent about how we use your Personal Data.

  7. We commit to being open and transparent about how we use your Personal Data.

  8. We respect your rights and aim to accommodate your requests to the full extent of our own legal and operational responsibilities.

The following Policy outlines the different types of Personal Data that we are likely to collect, how we may use it, the purposes for which we collect it, with whom we may share it, how we protect it, how we ensure its safeguard and, moreover, your personal rights concerning this Data.

 

When you share Personal Data with us or when we collect or generate Personal Data that concerns you, we commit to using it in accordance with the present Policy.
For any further questions, please contact us at the following address:

Who are we and who does this Talent Policy apply to?

 

Who is responsible for data processing?

The TSGMB is responsible for the Personal Data you provide in the context of recruitment or career communications, when the company publishes an offer or initiates a recruitment process.

 

The terms « TSGMB », « we » or “our” herewith refer to:

The company TSGMB, the recruiter 355 Allée du Docteur Lepinay
74170 Saint-Gervais-Les-Bains
Represented by Ms. Binita COOPER

 

Who does this policy concern?

This policy concerns applicants for jobs, internships or apprenticeships within the TSGMB.

What is Personal Data?

 

“Personal Data” refers to any information that may identify you directly (e.g. via your name) or indirectly (e.g. via a unique identification number or via cookies).

Cookies are small files listed on your computer during web browsing (including, for example, pages you browsed during a previous visit, the date and time of your visit etc.), and which can be read when you visit a website.

These cookies help us to understand your browsing habits, how you use our websites and apps.

What data do we collect from you and how do we use it?

 

We place you, candidates or future collaborators, at the heart of our concerns.
During your candidate process, we use a variety of different tools, to facilitate and customize your application, in accordance with all applicable laws and regulations. At each stage of the process, you may share your Personal Data with us, or we may collect it.

 

How do we collect, generate or receive your Personal Data?

We collect your Personal Data directly from you, or via the applications or software that you use during your job search.

When we collect Personal Data from you, the mandatory fields are marked with an asterisk. Some of the Data we request is essential to enable us to:

  • Provide you with the service requested;
  • To evaluate your application for a vacant job position;
  • To enable the use of certain tools within the recruitment context;
  • To comply with legal obligations.

Summary chart of purposes, processed Data, grounds for the processing of Personal Data

 

More detailed information can be found in the chart below, providing further explanations concerning the following elements:

 

In what context can your Personal Data be collected? What Personal Data are we likely to hold? How and why may we use your Personal Data? What is the legal basis for the treatment of your Personal Data with regards to processing purposes? Duration of data retention

Online browsing

Information collected via cookies or similar technologies, when browsing our websites (or third parties acting on our behalf).

  • Data related to your use of our websire:
  • Pages visited
  • Videos watched
  • Content on which you clicked
  • Jobs for which you searched
  • Duration of your visit
  • Jobs retained

 

  • Technical information:
  • IP address
  • Your location, depending on your browser settings
  • To Establish statistics
    • To avoid visitors being registered twice.
    • To study how users react to advertising campaigns.
  • To enable the correct functioning of our websites
    • To adapt our sites to your profile, language, personal settings etc.
    • To improve our websites, for example by testing new ideas.
  • To ensure the security of our websites
    • To protect you against fraud or the misuse of our websites or services, for example through troubleshooting.
Legitimate interest 12 months
  • To provide you with selected services:
    • To provide, where appropriate, with job recommendations based on your browsing history.
    • To provide you with content adapted to your profile and interests.
    • To enable, where appropriate, the sharing of content on social networks.
Consent Maximum 3 months
Job application via our website
  • Name, email, address, telephone number
  • Languages, photo, age,
  • Professional experience, CV
  • School and university education
  • Professional preferences
  • Social network profile, if shared,
  • Letter of motivation
  • To assess your skills from a recruitment perspective.
  • To manage your candidacy in relation to your application.
Consent Immediate destruction at the end of the recruitment process or up to 2 years maximum if the data is stored in the CV library.
  • To establish statistics, improve our tools and our range of services.
Legitimate interest
Job application by email or post
  • Name, email, address, telephone number
  • Languages, photo, age,
  • Professional experience, CV
  • School and university education
  • Professional preferences
  • Letter of motivation
  • To assess your skills from a recruitment perspective.
  • To manage your candidacy in relation to your application.
Consent Immediate deletion at the end of the recruitment process or up to 2 years maximum if the data is stored in the CV library.
  • To establish statistics, improve our tools and our range of services.
Legitimate interest
Follow the recruitment process, interviews and evaluations
  • Identification data (Name, Address, Tel, Email, Photo etc.)
  • Professional data (CV, career and experience, diplomas, volunteer activities etc.)
  • Letter of motivation
  • Possible video.
  • Recommendations
  • To organize the recruitment process and interviews.
  • To assess skills with a view to recruitment.
  • To reimburse recruitment related expenses.
Consent Immediate deletion at the end of the recruitment process or up to 2 years maximum if the data is stored in the CV library.

Who may access your Personal Data?

 

We may communicate your Personal Data within the TSGMB, on a limited basis.

Your Personal Data is likely to be accessed by:

  • Those people for whom your Personal Data is necessary to their duties within the TSGMB. Access rights have been defined internally for this purpose. Your Personal Data is sent to the Human Resources Department as well as to the department concerned by the job vacancy.

 

We may only disclose your Personal Data for commercial prospection purposes if we have your consent to do so.

  • We do not disclose your Personal Data to third parties, for commercial prospection purposes.

 

Your Personal Data may also be processed on our behalf by our trusted service providers.

  • We may share your Personal Data with third party service providers who require access to certain information in order to perform their required tasks. This may include co-contractors based outside your country. In this case, the TSGMB imposes strict obligations concerning the processing, privacy and security of the data to which these service providers have access. Hence, we provide the Data necessary to their task/ service and forbid them to use your Personal Data for other purposes.
  • In this context, your Personal Data may be entrusted to:
    • third parties who assist us in providing digital tools and IT services(e.g. a central platform for job vacancies within the TSGMB in France, etc.),
    • third parties who provide us with solutions and tools to interview candidates using new technologies (e-interviews, video presentations, Chatbot),
    • third parties who assist us in providing IT services, such as platform providers, hosting services, maintenance and technical support services for our databases, software and applications that may contain your Personal Data (such services may sometimes require access to your Personal Data in order to perform the required tasks);
    • third parties who help us to ensure the safety and supervision of our premises.

 

We may share your Personal Data with third parties in specific cases:

  • If we proceed, or plan to proceed, with the cessation of a business activity and/or asset (by whatever means, including by the cessation of the company that operates or possesses this business and/or these assets), we may disclose your Personal Data to the prospective buyer of the said business/assets as part of an audit, including their advisors.
  • If the TSGMB, or any part of its assets, is acquired by a third party, Personal Data held by the TSGMB concerning candidates and related to these assets, will be one of the transferred assets. Where appropriate, in the latter case, your Personal Data will be processed by the purchaser who will act as the new data controller and whose Data Protection Policy will then govern the processing of your Personal Data.
  • If we are under duty to disclose or share your Personal Data in order to comply with a legal obligation, or in order to enforce or apply our collaborative agreement with you, or any other conditions you agreed to; or to protect the rights, property or safety of the TSGMB, its customers or employees;
  • If we have your consent to do so; or
  • If we are permitted to do so by law.

 

We do not gift or sell your Personal Data.

How long do we keep your Personal Data?

 

We only keep your Personal Data for as long as it takes to achieve the purpose for which we hold this data, or to comply with our legal obligations. See chart above.

  • At the end of this period, your Personal Data is deleted from our systems and files or made anonymous so that you may no longer be identified.
  • Furthermore, we may retain certain Personal Data to comply with our legal or regulatory obligations, for legal protection purposes or for statistical or historical purposes.

Where do we store your Personal Data and what security measures are in place to protect it?

 

Localisation of your Personal Data:

  • Your Personal Data may be transferred to, accessed from and stored in a country outside the European Economic Area (the “EEA”). It may also be processed by staff operating outside the EEA, working for us or one of our service providers.
  • The TSGMB transfers data outside the EEAin a secure manner, in abidance of the laws in force. As some countries may not have laws that govern the use and transfer of Personal Data, we undertake all necessary action to ensure that the third parties concerned comply with the conditions provided in this Policy. These measures may include the monitoring of data protection and security standards applied by the said third parties and/or the signing of appropriate contracts (e.g. standard contractual clauses adopted by the European Union Commission).

 

Security measures in place

  • We take all useful and reasonable precautions in light of the nature of Personal Dataand the risks inherent to its processing, to safeguard the data and prevent it from being distorted, damaged or accessed by unauthorized third parties.
  • Furthermore, we contractually require third-party service providers who handle your Personal Data on our behalf, to do the same.
  • However, because the transmission of Personal Data over the Internet is not completely secure, we cannot guarantee the security of your Personal Data transmitted via the internet.

Social media and user-generated content

 

We decline responsibility for the possible actions of a third-party relative to the content that you post on our social media platforms.

Your rights and choices

 

The TSGMB respects your right to privacy. It is important that you have the control of your Personal Data.

You dispose of the following rights:

 

  • The right to be informed: You have the right to obtain clear, transparent, understandable and easily accessible information concerning our use of your Personal Data and your own legal rights. This is the very reason why we provide you with the information herewith.
  • The right to access and obtain a copy: You have the right to access your Personal Data within our possession (subject to certain restrictions) and obtain a copy.
  • The right to rectification: You have the right to request the rectification or completion of any inaccurate or outdated Personal Data.
  • The right to object: You may unsubscribe or object to receiving our job offers or commercial prospecting messages at any time by clicking on the “unsubscribe” link. You may also object to a decision based solely on automated individual decision-making. Please contact us using the contact details below.
  • The right to request deletion and the right to be forgotten: In some cases, you have the right to have your Personal Data erased or deleted. This is not an absolute right, as we may have legal or legitimate grounds for retaining your Personal Data, as is often the case within human resources.
  • The right to withdraw your consent at any time for consent-based data processing: You may withdraw your consent to the processing of your Personal Data if such processing is consent-based. The withdrawal of your consent does not impair the legality of the consent-based data processing made prior to the withdrawal of your consent. We invite you to refer to the chart under the section entitled « What Data Do We Collect from You and How Do We Use it? ».
  • The right to submit a complaint to a supervisory authority: You have the right to contact and file a complaint with your country’s Data Protection Authority concerning the TSGMB’s data protection and privacy practices. Before submitting a complaint to the relevant Data Protection Authority, we invite you to contact us using the contact details below.
  • The right to Data portability: You have the right to move, copy or transfer Personal Data from our database to another. However, this only applies to the Personal Data you have provided, where the processing is consent-based and carried out by automated means. We invite you to refer to the chart under the section entitled « What Data Do We Collect from You and How Do We Use it? ».
  • The right to restriction: You have the right to request that your data be restricted. This right restricts the processing of your Personal Data. We may continue to store your data but are unable to use it or process it further. This right applies in limited circumstances listed under the General Data Protection Regulations, namely:
    • the accuracy of the Personal Data is contested by the person concerned (i.e. you), for a period of time allowing the person responsible for the processing to verify the accuracy of the data;
    • the processing is illegal and the person concerned (i.e. you) opposes their deletion and instead demands the restriction of their use;
    • the company responsible for the processing (i.e. the TSGMB) no longer needs the Personal Data for processing purposes but this Personal Data is still required by the person concerned to establish, to exert or to defend his/her rights in court;
    • the person concerned (i.e. you) has objected to the processing based on the legitimate interests pursued by the person responsible for the processing, pending verification whether the legitimate grounds of the person responsible for the processing override those of the person concerned.
  • The right to instruct the use of your Personal Data after your death: You have the option to instruct the TSGMB on the use and fate of your Personal Data post-mortem.

 

To exert each of your rights listed above, please contact us using the contact details below. We will require proof of your identity and full information concerning your demand before processing it. This is a precautionary measure to ensure that the data concerns you, and is not processed at the request of an unauthorized third party.

How to contact us if you have any further questions or would like to exert your rights

 

If you have any further questions or remarks concerning our use and/or processing of your Personal Data, or if you wish to exert any of your rights mentioned above, please contact us at the following address, stating your name and the reference “contact data privacy”:

 

Les Thermes de Saint-Gervais Mont-Blanc
355 Allée du Docteur Lepinay – 74170 Saint-Gervais-Les-Bains
[email protected]